Boards of directors need to communicate effectively to set goals for the corporation and assist in achieving them. Their communication can reveal confidential information, including financial information which could be a disaster if the incorrect hands.

Secure communication between boards is essential especially in the current nature of business. In order to achieve secure board communication this boards must implement secure collaboration tools, such as board portals as well as real-time messaging platforms. It is crucial that boards monitor and analyze their governance performance, which includes their approach to secure communications.

For instance a portal for board members that allows for a seamless transition between informal and formal communication channels — like group chats, emails, and texting — is essential for secure board communications. This type of software provides secure, private ways to collaborate and share files. It also permits real-time discussion and file sharing. It should be equipped with features that provide granular control over access and deletion as well as security protocols like encryption and backup.

A robust board portal is crucial however, so are reliable instant messaging tools and meeting scheduling software. They should be easy to use and function like popular phone, texting and email apps. Furthermore, they should come with additional security features such as the ability to deactivate messages, set contacts, and automatically send read notifications, and a “view-only” attachment option that blocks exports, downloads and screen captures and forwarding. In addition they should be backed up across remote, geographically dispersed locations to mitigate the risk of losing data.